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FAX Option Type 4000Operating InstructionsFacsimile Reference (option)<Advanced Features>ZCHH010 N.epsRead this manual carefully before you use

viiPrinting Functions... 23Print Completion Beep ...

Reports/Lists875Printing the Speed Dial ListA Enter the function number for“Speed Dial List” with thenumber keys.Note❒ If you make a mistake, press[Ca

Facsimile User Tools885Initial Setup TXWhen you turn on the machine or re-turn to Copy mode, the machine re-turns to the home settings. You canchange

Initial Setup TX895❖❖❖❖ Resolution❖❖❖❖ Photo Original❖❖❖❖ Auto Image DensityNote❒ If you want to change otherhome settings, repeat steps Dand E. FPres

Facsimile User Tools905Initial Setup RXThe Initial Setup Reception functionallows you to turn the following re-ception functions on or off. • Receptio

Initial Setup RX915DEnter the function number of theitem you want to change with thenumber keys.Note❒ If you make a mistake, press the{Clear/Stop} key

Facsimile User Tools925❖❖❖❖ Fax Print Color❖❖❖❖ 2nd Color ChoiceNote❒ If you wish to change otherfunctions, repeat steps D and E. ❒ Select on or off f

Initial Setup RX935GEnter the horizontal size with thenumber keys and press [OK].HPress [OK].IPress [OK].JPress the {{{{User Tools}}}} key.Gbfax-016.t

Facsimile User Tools945Assigning User Function KeysYou can program each of the UserFunction keys ({F1} –{F5}) with afunction that you use frequently.W

Assigning User Function Keys955DPress the User Function key({{{{F1}}}}—{{{{F5}}}}) you want to use.Note❒ If you make a mistake, press[Cancel] and pres

Facsimile User Tools965Functions You Can Store in User Function Keys*G4 and stamp is option.Function Name Default Key NoteManual Reception F1 Regist

viiiPrinting a List of Files in Memory (Print TX File List) ... 64Checking the Transmission Result (TX File Status) ...

976. Key Operator SettingChanging Key Operator SettingsUse to program/check: your name,your fax number, line type, variousID codes, Adjusting Volume,

Key Operator Setting986CEnter the function number for“Key Op. Settings” using thenumber keys and press the {{{{#}}}}key within 3 seconds.Note❒ If “Ke

Changing Key Operator Settings996ReferenceSee Chapter3, “Entering Text”in the Basic Features manual.IPress [OK].The entered Personal Code andname are

Key Operator Setting1006FEnter the Personal Code you wantto delete using the number keys.Note❒ If you make a mistake, press the{Clear/Stop} key and en

Changing Key Operator Settings1016DEnter the function number for“ Personal Code” using thenumber keys.EEnter the function number for“Pers.Code Access”

Key Operator Setting1026Printing the Personal Code ListPrint this list to find out the registeredPersonal Codes and their names.AMake sure that the ma

Changing Key Operator Settings1036AMake sure that the machine is inFacsimile mode and the standbydisplay is shown.Note❒ If the standby display is nots

Key Operator Setting1046Note❒ If the standby display is notshown, press the {Facsimile}key.BPress the {{{{User Tools}}}} key.CEnter the function numbe

Changing Key Operator Settings1056Multistep TransferOptional Expansion Memory required.This machine can be used to build up a multi-step facsimile net

Key Operator Setting1066BPress the {{{{User Tools}}}} key.CEnter the function number for “Key Op. Settings” with the number keysand press the {{{{#}}}

ixDate/Time... 136Summer Time...

Changing Key Operator Settings1076Note❒ You can press [Status] to see the current status of the Group.❒ If the machine has the Optional Group feature

Key Operator Setting1086ForwardingOptional Expansion Memory is requiredto use this function.Using this feature, you can selectmessages from Specified

Changing Key Operator Settings1096Note❒ If the standby display is notshown, press the {Facsimile}key.BPress the {{{{User Tools}}}} key.CEnter the func

Key Operator Setting1106Deleting a Forwarding StationAMake sure that the machine is inFacsimile mode and the standbydisplay is shown.Note❒ If the stan

Changing Key Operator Settings1116HPress [Yes].The Forwarding Station is deleted.Note❒ When you press [No], the For-warding Station is not deletedand

Key Operator Setting1126GPress [RTI/CSI].HRegister an RTI or CSI of a senderand press [OK].ReferenceSee Chapter3, “Entering Text”in the Basic Features

Changing Key Operator Settings1136CEnter the function number for“Key Op. Settings” with thenumber keys and press the {{{{#}}}}key within 3 seconds.Not

Key Operator Setting1146Specified Sender/Forwarding Station listPrint this list to find out which Specif-ic Senders are assigned to which For-warding

Changing Key Operator Settings1156Treating Message from Certain Senders Differently (Specified Senders)Special Reception numbers (SpecialRX Nos.) allo

Key Operator Setting1166Note❒ To register a sender, use an RTI orCSI. When you communicate witha sender using G4, register a G4 TID❒ You can find the

x

Changing Key Operator Settings1176HEnter an RTI or CSI of a senderand press [OK].ReferenceSee Chapter3, “Entering Text”in the Basic Features manual.IS

Key Operator Setting1186Deleting a Specific SenderAMake sure that the machine is inFacsimile mode and the standbydisplay is shown.Note❒ If the standby

Changing Key Operator Settings1196Note❒ If you press [No], the sender isnot deleted and the displayshown in step D appears again.IPress [PrevMenu] 3 t

Key Operator Setting1206Authorized ReceptionThis feature helps you to reject junkmail. It lets you specify which termi-nals you wish to receive fax me

Changing Key Operator Settings1216DEnter the function number for“ Authorized RX” with thenumber keys.Note❒ If “Authorized RX” is notshown, press [↑↑

Key Operator Setting1226Deleting a Specific Sender (Authorized Reception)AMake sure that the machine is inFacsimile mode and the standbydisplay is sho

Changing Key Operator Settings1236Note❒ If you press [No], the sender isnot deleted and the displayshown in step D appears again.IPress [PrevMenu] 3 t

Key Operator Setting1246Registering the Economy Transmission Time Economy Transmission allows you totake advantage of off-peak line ratesby delaying t

Changing Key Operator Settings1256ID CodeUse this procedure to register the fol-lowing kinds of ID codes.❖❖❖❖ Confidential IDThis ID is usually requir

Key Operator Setting1266EChoose the ID you wish to pro-gram with the number keys.FEnter an ID code and press [OK].Note❒ For a Confidential ID and aMem

11. Transmission FeaturesHandy Dialing FunctionsChain DialThis allows you to compose a tele-phone number from various parts,some of which may be store

Changing Key Operator Settings1276BPress the {{{{User Tools}}}} key.CEnter the function number for“Key Op. Settings” with thenumber keys and press the

Key Operator Setting1286G4 Digital LineThis function must be set when youconnect the machine to the ISDN dig-ital line.You can register the following

Changing Key Operator Settings1296To Enter the Country CodeA Enter the “Country Code” codewith the number keys.B Enter your Country Code withthe numbe

Key Operator Setting1306Changing the User ParametersThe User Parameters allow you to customize various settings to match yourneeds.To change the funct

Changing Key Operator Settings1316----User Parameter ListThe User Parameter switches are outlined below.* : Default SettingsSwitch Bit Item 0 100 0 St

Key Operator Setting132603 0 Automatic printing of the Memory TX Result ReportOff *On2 Automatic printing of the Memory Storage Report*Off On3 Automat

Changing Key Operator Settings133606 1 Fax communication mode home position (Line)*G3 G45 Selecting the Sheet to Print the Quick Dial Label*Paper labe

Key Operator Setting1346Changing the User Parameters• We recommend that you print theUser Parameter list and keep itwhen you register or change a user

Changing Key Operator Settings1356Printing the User Parameter listPrint this list to see the current UserParameter settings. AMake sure that the machi

Key Operator Setting1366Date/TimeUse this function to set your ma-chine's internal clock to the currenttime and date. This time is shown onthe di

Transmission Features21CPress [Tel.Dir.].DEnter the search letter by pressingone of the Quick Dial keys (A toZ).The names or fax numbers regis-tered i

Changing Key Operator Settings1376Summer TimeWhenever local custom requires ad-vancing the clock or setting the clockback, use this feature. You can e

Key Operator Setting1386Auto ResetIf the machine is not used for a while,the display will return to the Readycondition. By default, the time thatmust

Changing Key Operator Settings1396Paper Feed SelectionUsing this feature, you can selectwhich tray to print out the message.⇒ P.130 “Changing the User

Key Operator Setting1406

1417. TroubleshootingWhen Toner Runs OutWhen the machine has run out of ton-er the symbol appears on the display.Note that even if there is no toner l

Troubleshooting1427When an Error Report is PrintedAn error report is printed when a message could not be successfully sent or re-ceived.Possible cause

When Power is Turned off or Fails1437When Power is Turned off or FailsEven if the Main Power switch is turned off, the contents of the machine's

Troubleshooting1447

1458. Maintaining Your MachineReplacing the Stamp CartridgeThe ARDF is required.When the stamp is getting to becomelighter, replace the cartridge.Note

Maintaining Your Machine1468

Handy Dialing Functions31Limitation❒ The following kinds of destina-tions are not memorized:• Quick Dials• Speed Dials• Group Dials• Destinations dial

1479. AppendixConnecting the Machine to a Telephone Line and TelephoneConnecting the Telephone LineTo connect the machine to a telephone line, use a s

Appendix1489Connecting the Machine to the ISDN Optional ISDN Unit required.For how to install the optional ISDN unit, please contact your service repr

Connecting the Machine to a Telephone Line and Telephone1499❖❖❖❖ Adjusting the handset bell volumeAdjust the handset ringer volume using the volume sw

Appendix1509Optional EquipmentExpansion Memory and Hard DiskA Expansion Memory and a 80–Mbytes hard disk can be added. By installingthem, you can incr

Optional Equipment1519400 dpi Option (FAX 400dpi Option Type 450)This allows you to send and receive fax messages at high resolution . JBIG com-pressi

Appendix1529Specifications❖❖❖❖ Power ConsumptionStandard G3, G4 (option)Resolution G3: 8×3.85/mm•200×100dpi (Standard), 8×7.7/mm•200×200dpi (Detail),

Specifications1539Acceptable Types of OriginalsMake sure your originals are completely dry before setting them in the machine.Originals containing wet

Appendix1549Limitation❒ There may be a difference in the size of the image when it is printed at the des-tination.❒ If you set an original larger than

Function List1559Function ListAdvanced Transmission FeaturesFeature name Description ReferenceSend Later Sets the machine to automati-cally start tran

Appendix1569Transfer Request Sends an original to a destina-tion via a facsimile equipped with the transfer station capa-bility. P.52 “Transfer Reques

Transmission Features41DPress the User Function key({{{{F1}}}}- {{{{F5}}}}) in which the Subad-dress function has been regis-tered.“/” will appear on

Function List1579Communication InformationFeature name Description ReferenceChecking and Canceling the Transmission FilesThis feature cancels, confirm

Appendix1589User ToolsFeature name Description ReferenceRegister/Delete Quick Dial When you register a destina-tion in a Quick Dial, you can specify t

Function List1599INITIAL SETUP TX Default transmission mode and scan settings.P.88 “Initial Setup TX”INITIAL SET UP RX Allows you to switch the fol-lo

Appendix1609Economy Transmission Economy Transmission means to send a fax when communication charges are lower. The Economy TX fea-ture registers this

Function List1619Changing User Parameters Allows you to change the function settings to meet your needs.P.130 “Changing the User Pa-rameters”Printing

162INDEX180 Degree Rotation Printing, 252nd Color Choice, 282-Sided Printing, 16, 24, 1172-Sided Transmission, 1552-sided Transmission, 41AA

163IID Code, 125, 160ID Override Polling Reception, 22ID Override Polling Transmission, 48ID Reception, 20ID Transmission, 8, 56, 156Image R

164 UE USA B383SSelecting the Line Type, 149Sender Reception list, 123Sending at a Specific Time (Send Later), 34Send Later, 155SEP, 20Speci

On-hook Dial51On-hook DialThis is just like using the external tel-ephone, except you do not have topick up the external telephone beforedialing. Just

Transmission Features61Manual DialThe external telephone is required.Pick up the handset of the externaltelephone and dial. When the line isconnected

FAX Option Type 4000 Operating InstructionsPrinted in JapanUE USA B383-8657A

Changing the Line Type71Changing the Line TypeThe optional ISDN Unit is required.When the optional ISDN Unit is in-stalled, you can connect to up to a

Transmission Features81Transmission FeaturesStampARDF and Stamp Unit are required.When sending a fax message usingthe Document Feeder (ADF), the ma-ch

Transmission Features91F Code (SUB)Normally you can only use Confiden-tial Transmission to send to fax ma-chines of the same make that have theConfide

Transmission Features101F Code (PWD)There are times when you may wishto use a password when sending con-fidential faxes with the F Code “SEP“feature.L

More Transmission Functions111More Transmission FunctionsAuto Fax Reception Power-upThis machine can be set to shut downautomatically if nobody has us

Transmission Features121Printed ReportMemory Storage ReportThis report is printed after an originalis stored in memory. It helps you re-view the conte

Printed Report131Transmission Result Report (Immediate Transmission)If you turn this report on, a report willbe printed after every ImmediateTransmiss

Transmission Features141

152. Reception FeaturesReceptionImmediate ReceptionEach page of a received fax message isprinted as soon as it is received. Thismethod is used for sta

Reception Features162This method is used with the follow-ing features:• Combine 2 originals ⇒ P.26 “Com-bine 2 Originals”• Multi-copy when set to mult

Available Options• Expansion Memory (FAX Feature Expander Type 450)• Optional Hard Disk (FAX Feature Expander Type 4000)• 400 dpi Option (FAX 400dpi O

Reception172Screening Out Messages from Anonymous SendersTo help you screen out unwantedmessages that may fill up machinememory, the machine can be pr

Reception Features182When the Receive File Indicator is LitIf the Receive File indicator is blinking, a message has been received and storedin memory

Reception Functions192Reception FunctionsTransfer StationTransfer Stations allow you to expandthe standard features of your fax ma-chine to set up com

Reception Features202----Sending the Transfer Result ReportThis machine compares the faxnumber of the Requesting Party withthe Requesting Party's

Reception Functions212Note❒ The ID can be up to 20 digits longand consist of digits. ❒ Make sure the ID matches thespecification of the fax you aresen

Reception Features222ID Override Polling ReceptionA Press the <<<< or >>>> key tochange the Override ID andpress [OK].B Enter

Printing Functions232Printing FunctionsPrint Completion BeepBy default, the machine beeps to letyou know when a received messagehas been printed.Note❒

Reception Features242Note❒ The date and time when the mes-sage was printed can also be re-corded on the message. If you needthis feature, please conta

Printing Functions252180 Degree Rotation PrintingWhen printing on both sides of thepaper, this machine rotates images asshown in the diagram.Multi-cop

Reception Features262Combine 2 OriginalsWhen two messages of the same sizeand direction are received consecu-tively, they are printed on a singlesheet

iNOTICER CAUTION: Use of controls, adjustments or performance of procedures other than thosespecified herein may result in hazardous radiation exposur

Printing Functions272Note❒ Your service representative cancustomize this feature with the fol-lowing settings. Bracketed valuesare defaults. • Reducti

Reception Features282TSI PrintUsually the sender's TTI is printed onreceived messages. If the sender hasnot programmed their TTI, you willnot be

Printing Functions292When There is No Paper of the Correct SizeIf there is no paper in your machine that matches the size of a received message,the ma

Reception Features302• KK and LL indicate that the message is split over two pages of paper withthe orientation and size shown.Limitation❒ Paper place

Printing Functions312Out of paper display messageIf the paper tray runs out of paper, you can have a message appear on the dis-play asking you to add

Reception Features322

333. Advanced TransmissionFeaturesOverviewThis feature describes various options that you can choose when sending a faxmessage. The selections you mak

Advanced Transmission Features343Sending at a Specific Time (Send Later)Using this feature, you can instructthe machine to delay transmission ofyour f

Sending at a Specific Time (Send Later)353EPress [OK].The Transmission Mode menu isshown on the display. A checkmark is added to “Send Later”.FPress [

Advanced Transmission Features363Confidential TransmissionIf you do not want your message to bepicked up casually at the other end,use this feature. T

ii----ENERGY SAVING INFORMATIONAs an Energy Star Partner, we have determined that this fax model meets Ener-gy Star guidelines for energy efficiency.

Confidential Transmission373Default IDA Press the <<<< or >>>> key to turnDefault ID on and press [OK].The Transmission Mode m

Advanced Transmission Features383Personal Code TransmissionPersonal Codes allow you to keeptrack of machine usage (for example,for billing purposes).

Sending an Auto Document393Sending an Auto DocumentIf you often have to send a particularpage to people (for example a map, astandard attachment or a

Advanced Transmission Features403EIf you are sending just the AutoDocument, press [####]. If you wishto send it along with another orig-inal, press [O

2-Sided Transmission (Double-Sided Transmission)4132-Sided Transmission (Double-Sided Transmission)Use this feature to send 2-sided origi-nals from th

Advanced Transmission Features423FPress [Exit].The initial display is shown.Note❒ “2-Sided TX” is shown on thedisplay. If you set up anotheradvanced t

Book Fax433Book FaxUse to send book originals from theexposure glass. Pages are scanned inthe order shown below.Note that depending on the paper siz-e

Advanced Transmission Features443FPress [OK].The Transmission Mode menu isshown. A check mark is added to“Book Fax”.GPress [Exit].The initial display

Choosing the Area to be Scanned Yourself (Irregular Scan Area)453Choosing the Area to be Scanned Yourself (Irregular Scan Area) Usually the machine au

Advanced Transmission Features463FPress [Exit].The initial display is shown.Note❒ “Irreg.Area” is shown on thedisplay. If you set up anotheradvanced t

iiiImportant Safty InstructionsCautionWhen using your telephone equipment, basic safety precautions should alwaysbe followed to reduce the risk of fir

Polling Transmission473Polling TransmissionUse Polling Transmission when youwant to leave an original in the ma-chine's memory for others to pick

Advanced Transmission Features483CEnter the “Polling TX” functionnumber with the number keys.Note❒ If the appropriate display is notshown, press [↑↑↑↑

Polling Transmission493B Enter the 4 character Polling IDwith letter keys/ number keys.Note❒ If you make a mistake, pressthe {Clear/Stop} key and trya

Advanced Transmission Features503Polling ReceptionUse this function if you want to poll amessage from another terminal. Youcan also poll documents fro

Polling Reception513CDepending which method youare using, choose one of the fol-lowing procedures:Default ID Polling ReceptionA Press the <<<

Advanced Transmission Features523Transfer RequestTransfer Request allows fax machinesthat have this feature to automaticallydistribute incoming messag

Transfer Request533CEnter the “Transfer Request” func-tion number with the number keys.Note❒ If the appropriate display is notshown, press [↑↑↑↑Prev.]

Advanced Transmission Features543HPress [Exit].The following display is shown.Note❒ The numbers of Transfer Sta-tions and End Receivers are dis-played

Transmission Options553Transmission OptionsThis section describes various fea-tures that you can switch on and offfor any particular transmission by f

Advanced Transmission Features563----ID TransmissionIf you turn this feature on, transmis-sion will only take place if the destina-tion's Polling

ivFUNCTION MAP0809101101020306050704 [ Mode ]ND0x01e7.eps

Transmission Options573HPress the <<<< or >>>> key to switchAuto Reduction on or off.Note❒ The default setting is on.❒ To canc

Advanced Transmission Features583

594. CommunicationInformationChecking and Canceling Transmission FilesTransmission files are originals thathave been stored in memory and areawaiting

Communication Information604DPress [Yes].The file is erased.EPress [Exit].Note❒ To delete another file, repeatsteps C and D.FPress [Exit].The initial

Checking and Canceling Transmission Files614FPress [Exit] twice. The initial display is shown.Checking and Editing a FileUse this procedure to check o

Communication Information624B Enter the transmission time (4digits) with the number keys.Use 24-hour or 12-hour formatdepending on your area. For 12-h

Checking and Canceling Transmission Files634Changing a DestinationYou can delete or add destinations.A Enter the “Change Dest.”number with the number

Communication Information644Printing a List of Files in Memory (Print TX File List)Print this list if you wish to find outwhich files are stored in me

Checking the Transmission Result (TX File Status)654Checking the Transmission Result (TX File Status)If you wish to find out whether a filewas sent su

Communication Information664Checking the Reception Result (RX File Status)This function lets you check up on thelast 50 messages received withouthavin

vSelect the file1DeletePrintCheck3478512362[ Info. ]eps

Printing a Confidential Message674Printing a Confidential MessageOptional Expansion Memory is required for using this feature.This feature is designed

Communication Information684Note❒ If no Confidential Messageshave been received, the mes-sage “No reception file(s) ex-ists.” is shown. Press [Exit].❒

Printing a File Received with Memory Lock694Printing a File Received with Memory LockThis is a security feature designed toprevent unauthorized users

Communication Information704Note❒ If no messages have been re-ceived, while Memory Lock isswitched on, the message “Noreception file(s) exists.” issho

Printing the TCR714Printing the TCRThe TCR contains information aboutthe last 50 communications made byyour machine. It is printed automati-cally afte

Communication Information724Displaying the Memory StatusUse this function to display a summa-ry of current memory usage. Itemsshown are the percentage

735. Facsimile User ToolsAccessing the User ToolsThe User Tools allow you to programthe machine with your identification,store frequently used numbers

Facsimile User Tools745BPress the {{{{User Tools}}}} key.CEnter the number that matchesthe category you require. Note❒ If you select Key Operator Set-

Register/Delete Menu755Register/Delete MenuStoring Keystroke ProgramsIf you regularly send messages to aparticular destination or transmit us-ing the

Facsimile User Tools765DEnter the function number for“Store Program” with the numberkeys.Note❒ If “Delete Speed Dial” is notshown, press [↑↑↑↑Prev.]

viTABLE OF CONTENTS1.Transmission FeaturesHandy Dialing Functions ... 1Chain D

Register/Delete Menu775HPress [OK].IPress [Name].Note❒ You must register a name forthe program.JEnter the program name.Note❒ If a program name is alre

Facsimile User Tools785BPress the Quick Dial key contain-ing the Keystroke Program.In this example, the program name“WEEKLY” is shown on the dis-play.

Register/Delete Menu795EPress the Quick Dial key contain-ing the program you wish to delete.The contents of the program areshown on the display.Note❒

Facsimile User Tools805BPress the {{{{User Tools}}}} key.CEnter the function number for“Register/Delete” with thenumber keys.DEnter the function numb

Register/Delete Menu815JSelect a size using the <<<< or >>>>key and press [OK].The document name and originalsize are shown on

Facsimile User Tools825DEnter the function number “De-lete Auto Doc.” with the numberkeys.Note❒ If “Delete Auto Doc.” is notshown, press [↑↑↑↑Prev.]

Register/Delete Menu835CEnter the function number for “Re-ports/Lists” with the number keys.DEnter the function number for"Auto Doc. orig."

Facsimile User Tools845CEnter the function number for“Register/Delete” with thenumber keys.DEnter the function number for“Reg. Irreg. Area” with then

Register/Delete Menu855JPress [OK].KPress the {{{{User Tools}}}} key.Deleting an Irregular AreaAMake sure that the machine is inFacsimile mode and the

Facsimile User Tools865Reports/ListsThis function allows you to print thefollowing reports and lists manually.Select a report or list as needed.• TCR