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FAX Option Type 2018Operating InstructionsFacsimile Reference<Basic Features>For safe and correct use of this machine, please be sure to read th

4How to Read This ManualSymbolsIn this manual, the following symbols are used:R WARNING:This symbol indicates a potentially hazardous situation that m

5Names of Major OptionMajor options of this machine are referred to as follows in this manual:• Auto Document Feeder → ADF• Auto Document Feeder capab

6Kir-C2-ENcombine_F_FM.book Page 6 Friday, September 19, 2003 3:00 PM

71. Getting StartedControl PanelThe illustration shows the control panel when options are installed.1.Communicating indicatorLights during transmissio

Getting Started8111.{{{{On Hook Dial}}}} keyUse to dial a number while hearing tone.12.{{{{User Tools/Counter}}}} keyUse to change default or operatio

Control Panel9130.Number keysUse to enter numeric values.31.{{{{Start}}}} keyPress to begin faxing, printing reports orlists.Reading the DisplayThe di

Getting Started1011.Machine status or currently se-lected function2.Message3.Destination entry4.Selection keys5.Selectable items❖❖❖❖ When Internet Fax

Control Panel111Communication displayWhile communicating, the machine status is displayed.❖❖❖❖ Memory Transmission (fax transmission)❖❖❖❖ Reception❖❖❖

Getting Started121User code entry displayWhen the following message appears on the display, User Code Management isactive. Enter a user code to deacti

132. FaxingTransmission ModesThere are two types of transmission:• Memory Transmission• Immediate TransmissionNote❒ You can use Parallel MemoryTransmi

USA❖❖❖❖ FCC Requirements1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA.On the cover of this equipment i

Faxing142Switching between Memory Transmission and Immediate TransmissionCheck the indicators on the operationpanel to check which mode is current-ly

Placing Originals152Placing OriginalsYou can place the originals either inthe optional ADF or ARDF or on theexposure glass. Some types of origi-nals a

Faxing162❒When sending a fax, the image out-put at the other end depends on thesize and orientation of paper used inthe receiver's terminal. If t

Placing Originals172Placing Originals in the Optional ADF or ARDFUse the ADF or ARDF to scan in astack of originals in one operation.The ARDF can hand

Faxing182• Curled, folded, or creased origi-nals• Pasted originals• Originals with any kind of coating,such as thermosensitive paper, artpaper, alumin

Placing Originals192Original sizes difficult to detectThe machine finds it difficult to detect the size of the following kinds of origi-nals. If this

Faxing202Memory TransmissionIn Memory Transmission mode, afteryou press the {{{{Start}}}} key, the machinedoes not dial the destination until allpages

Memory Transmission212AAAAMake sure that Memory Trans.indicator lights. Note❒ If it is not, press the {{{{Transmis-sion Mode}}}} key.BBBBPlace the ori

Faxing222FFFFSpecify a destination.Note❒ Press [] to switch the des-tination between fax numberand e-mail address.❒ If you want to specify anotherdest

Canceling a Memory Transmission232Canceling a Memory TransmissionEven when fax number and e-mailaddress are simultaneously specified,or only e-mail ad

iManuals for This MachineThe following manuals describe the operational procedures of this machine. Forparticular functions, see the relevant parts of

Faxing242CCCCPress [Stop TX].DDDDPress [Delete].The standby display appears.Note❒ If you want to cancel stopping,press [No].Kir-C2-ENcombine_F_FM.book

Immediate Transmission252Immediate TransmissionWith Immediate Transmission, whenyou press the {{{{Start}}}} key, the faxnumber is dialed immediately.

Faxing262Referencep.15 “Placing Originals”.CCCCSelect the scan settings you re-quire.Referencep.29 “Scan Settings”p.30 “Original Type”p.31 “Image Dens

Immediate Transmission272----Sending originals using the exposure glassA Make sure that Immediate Trans.indicator lights. If it is not, pressthe {{{{T

Faxing282Canceling an Immediate TransmissionBefore You Have Pressed {{{{Start}}}} KeyAAAAPress the {{{{Clear Modes}}}} key. Note❒ When the original is

Scan Settings292Scan SettingsYou may want to send many differenttypes of fax messages. Some of thesemay be difficult to reproduce at thereceiver'

Faxing302AAAAPress the {{{{Resolution}}}} key toswitch between resolutions. Theindicators above the key showsthe current selection.Original TypeIf you

Scan Settings312Image Density (Contrast)The text and diagrams in your origi-nal should stand out clearly from thepaper they are written on. If yourori

Faxing322When placing originals in the optional ADF or ARDFNote❒ Depending on what time the scansettings are adjusted, the settingsmay not be reflecte

Specifying a Destination332Specifying a DestinationYou can specify the destination usingone of three methods.❖❖❖❖ Fax numberp.33 “Entering a Fax Numbe

ii❖❖❖❖ Manuals for DeskTopBinder V2 LiteDeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “ScannerDriver & Document Management Uti

Faxing342PausePress the {{{{Pause/Redial}}}} key when di-aling or storing a number to insert apause of about two seconds.Note❒ You cannot insert a pau

Specifying a Destination352Entering an E-mail AddressWhen using Internet Fax transmis-sion, specify the e-mail address inplace of the fax number.Note❒

Faxing362Limitation❒ Group Dial can be used for Memo-ry Transmission only; not Immedi-ate Transmission. If you specifyImmediate Transmission in GroupD

Specifying a Destination372Note❒ If you make a mistake, press the{{{{Clear/Stop}}}} key and try again.❒ If you want to specify other des-tinations, pr

Faxing382Searching for a DestinationUse this procedure to search throughthe destination lists for a particulardestination.❖❖❖❖ Search by Destination N

Searching for a Destination392FFFFPress the {{{{OK}}}} key.A search progress starts, thensearch result appears.Note❒ If no destination is matched fors

Faxing402EEEESelect the destination you want tospecify using {{{{TTTT}}}} or {{{{UUUU}}}}.FFFFPress the {{{{OK}}}} key. The specified destination is s

Searching for a Destination412FFFFPress the {{{{OK}}}} key.The destination which yousearched is specified for the desti-nation.Note❒ If you try to spe

Faxing422GGGGPress the {{{{OK}}}} key.Search result appears.Note❒ If no destination is matched forspecified fax number, "Speci-fied destination i

Searching for a Destination432EEEEEnter an e-mail address to searchfor.Reference"Entering Text", General SettingsGuideNote❒ You can search w

iiiTABLE OF CONTENTSManuals for This Machine...iNOTICE ...

Faxing442ReceptionThere are two ways you can set upyour machine to handle incomingcalls:• Manual Reception (the optionalhandset or an external telepho

453. Using Internet Fax FunctionsInternet Fax FunctionsThe optional printer/scanner unit is required.This machine converts scanned document images to

Using Internet Fax Functions463Internet Fax Precautions• Internet Fax communicates with a server over a LAN. It cannot communicatedirectly with other

Internet Fax Functions473T.37 Full ModeThis machine is T.37 full mode compatible. T.37 full mode is an internationalstandard for Internet Fax transmis

Using Internet Fax Functions483Note❒ If the receiver is programmed as the simple mode machine or not pro-grammed in the Address Book, the receiver&apo

Transmitting Internet Fax493Transmitting Internet FaxPreparationYou need to make System Settingsbeforehand. See “Setting Up theMachine on a Network”,

Using Internet Fax Functions503❒ You can limit the size of transmit-ted e-mail messages. See p.73 “E-mail Settings”, Facsimile Reference<Advanced F

Transmitting Internet Fax513D Press the {{{{OK}}}} key.The display returns to that ofstep A.Note❒ If you press the {{{{Clear/Stop}}}}key, entering a s

Using Internet Fax Functions523❒ Note that you cannot place pag-es on the exposure glass afteryou have started using the ADFor ARDF.❒ The original can

Transmitting Internet Fax533JJJJPress the {{{{Start}}}} key.This machine starts scanning thedocument into memory. The e-mail send operation starts aft

ivEntering an E-mail Address ...35Using the Destination List ...

Using Internet Fax Functions543Confirming Reception When Return Receipt is set under “E-mail Options”, the receiver sendsback a return receipt message

Canceling Internet Fax Transmission553Canceling Internet Fax TransmissionWhen fax and Internet Fax destina-tions are specified simultaneously,you can

Using Internet Fax Functions563Receiving Internet FaxYou can receive e-mail documents byInternet Fax.There are two methods of receiving e-mail: Auto E

Receiving Internet Fax573BBBBPress the {{{{Start}}}} key.Accesses the server to check for e-mail.E-mail is in the serverA Start printing and receiving

Using Internet Fax Functions583Received ImagesHere is an example of an Internet Fax message sent from this machine and re-ceived on a computer using O

594. ProgrammingInitial Settings and AdjustmentsYou can send information to the otherparty when transmitting or receivinga fax message. This informati

Programming604❖❖❖❖ Own Fax Number (facsimile numberof sender)The sender's Own Fax Number issent to the other party when send-ing a fax using a G3

Initial Settings and Adjustments614EEEEProgram your name and fax num-ber.Programming a Fax HeaderA Select [Fax Header] using {{{{UUUU}}}} or{{{{TTTT}}

Programming624EditingNote❒ This following procedure explainshow to edit Fax Header, as an ex-ample of editing.❒ When the Key Operator Code isprogramme

Initial Settings and Adjustments634HHHHPress the {{{{User Tools/Counter}}}} key.The standby display appears.DeletingThis following procedure explainsh

1NOTICENote to users in the United States of America----Notice:This equipment has been tested and found to comply with the limits for a ClassB digital

Programming644Programming Fax Numbers and E-mail addressesYou can program fax destinations using Address Book Management in the KeyOperator Tools menu

655. TroubleshootingAdjusting the VolumeYou can change the volume of the fol-lowing sounds that the machinemakes.❖❖❖❖ On Hook ModeHeard when the {{{{O

Troubleshooting665GGGGYou can adjust the volume using{{{{WWWW}}}} or {{{{VVVV}}}}.Note❒ You can adjust the volume byseven levels.HHHHPress the {{{{OK}

When {Facsimile} Key Is Lit in Red675When {{{{Facsimile}}}} Key Is Lit in RedIf this key is lit, press the key to enter the facsimile mode. Then, refe

Troubleshooting685When Toner Runs OutWhen the machine has run out of ton-er, the symbol appears on the display.Note that even if there is no toner lef

Error Messages and Their Meanings695Error Messages and Their MeaningsIf there is an error, one of the following messages may appear on the display. If

Troubleshooting705Check whether there are any network problems. [14-01]Cannot find the DNS server or SMTP server.• Check the DNS server is correctly p

Error Messages and Their Meanings715Check whether there are any network problems. [15-02]No account name is programmed.• Check the user name and passw

Troubleshooting725----Out of paper display messageIf the paper tray runs out of paper, “Out of paper. Load it, then press[Exit].” appears on the displ

Solving Problems735Solving ProblemsThis table lists some common problems and their solutions. Problem Causes and solutions ReferenceImage background a

2----Notice about the Telephone Consumer Protection Act (Valid in USA only).The Telephone Consumer Protection Act of 1991 makes it unlawful for any pe

Troubleshooting745When using On Hook Dial or Manual Dial, "Receiving" appears and transmission is not allowed.If the machine fails to detect

When Things Don't Go as Expected755When Things Don't Go as ExpectedI Want... Operation Referenceto cancel a Memory Transmis-sion. If the ori

76INDEXAAdjusting the Volume, 65At Dialing, 65At Printing, 65At Reception, 65At Transmission, 65On Hook Mode, 65Attach Subject, 49Author

77OOn Hook Dial, 46Original Type, 30Out of paper, 72Own Fax Number, 60Deleting, 63Editing, 62Programming, 60Own Name, 59Deleting, 63

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80 EN USA B620-8607MEMOKir-C2-ENcombine_F_FM.book Page 80 Friday, September 19, 2003 3:00 PM

USA❖❖❖❖ FCC Requirements1. This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA.On the cover of this equipment i

FAX Option Type 2018 Operating Instructions Facsimile Reference <Basic Features>Printed in ChinaEN USA B620-8607

3Important Safety InstructionsCautionWhen using your telephone equip-ment, basic safety precautions shouldalways be followed to reduce the riskof fire