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Operating InstructionsFacsimile Reference<Basic Features>>Read this manual carefully before you use this product and keep it handy for future

viii

Job Information122Printing a Memory-locked Message This is a security function that pre-vents unauthorized individuals fromreading printed messages. I

Printing the Journal132Printing the JournalWhen automatic communication report printing is turned on, the Journal isprinted automatically after every

Job Information142Report Formats1.The Mode ColumnCodes and alphabet on this column in-form the type of communication. Thesecodes are explained on the

153. Other Transmission FeaturesHandy Dialing FunctionsChain DialThis function allows you to composea telephone number from variousparts, some of whic

Other Transmission Features163Telephone DirectoryThis function lets you find a regis-tered Speed Dial quickly by just en-tering a single letter, for e

On Hook Dial173On Hook DialYou can send a fax message withoutlifting the receiver, while still listen-ing to the dial tone. If the other party has a t

Other Transmission Features183Manual DialThe external telephone is required.You can send a fax message using anexternal telephone.Note❒ The result o

Transmission Features193Transmission FeaturesSEP CodeIf you want to receive a messagestored in the memory of another par-ty's fax machine, use th

Other Transmission Features203HHHHPress 0000 or 1111 until " 3. Polling RX" is displayed. IIIIPress the {{{{OK}}}} key. JJJJPress 0000 or 11

Transmission Features213DDDDConfirm that " 1. SUB " is dis-played.EEEEPress the {{{{OK}}}} key.FFFFEnter the SUB code with the num-be

11. Getting StartedMachine TypesThis machine comes in three models.Model A Model BType1 Type1 Type2Copy Speed 12 copies/minute (A4, 81/2"×11&quo

Other Transmission Features223More Transmission FunctionsIf Memory Runs Out While Storing an OriginalAAAAIf you run out of memory whilestoring an

More Transmission Functions233Broadcasting SequenceIf you dial several destinations for thesame message (Broadcasting), themessages are sent in the or

Other Transmission Features243Dual AccessThe machine can scan other messagesinto memory even while sending afax message from memory, receivinga messag

Printed Reports253Printed ReportsYou can obtain reports from your ma-chine either by having your machineprint them out automatically, or byprinting th

Other Transmission Features263Transmission Result Report (Immediate Transmission) (Switch 03, Bit 5)If you turn on the printing of this re-port, a rep

274. Reception FeaturesGeneralImmediate ReceptionEach page of a received fax message isprinted as soon as it is received. Thismethod is used for stand

Reception Features284Printing Documents that have been Received into Memory (Substitute Reception)If any of the conditions listed beloware met, the ma

General294❖❖❖❖ Free The machine switches to SubstituteReception regardless of whether ornot the sender has programmedtheir name or fax number. Receivi

Reception Features304Printing OptionsCenter MarkWhen this function is turned on,marks are printed halfway down theleft side and at the top center of e

Printing Options314Reception TimeWhen this function is turned on, youcan have the date and time when amessage was received printed at thebottom of the

Getting Started21Guide to ComponentsFront ViewFollowing illustration is for Model B.1.Exposure Glass CoverLower the Exposure Glass Cover overoriginals

Reception Features324When There is No Paper of the Correct SizeIf there is no paper in your machine that matches the size of a received message,the ma

Printing Options334Limitation❒ The paper size used to print a received message may be different from the sizeof the sent original.Referencep.31 “Page

Reception Features344

355. Facsimile User ToolsUser Function KeysYou can program each of the User Function keys ({{{{F1}}}} to {{{{F3}}}}) with a functionthat you use frequ

Facsimile User Tools365•The "b" notation indicates that the User Function key lights when that func-tion is selected ”On”. To assign a funct

User Function Keys375IIIIPress the {{{{OK}}}} key. If you want to register anotherUser Function key, repeat theabove steps from step F. JJJJPress the

Facsimile User Tools385IIIIPress 0000 or 1111 to display " None ". JJJJPress the {{{{OK}}}} key. If you want to delete another UserFunction

Printing Reports/Lists395Printing Reports/ListsThis function allows you to print thefollowing reports and lists manually.Select a report or list as ne

Facsimile User Tools405Printing the Quick Dial List AAAA Press 0000 or 1111 until " 3. Dial List" is displayed.BBBB Press the {{{{OK}}}} key

Printing Reports/Lists415Printing the Quick Dial LabelAAAA Press 0000 or 1111 until " 4. QuickDial Label " is displayed. BBBB Press the {{{

Guide to Components316.Operation switchPress this switch to turn the power on(the On indicator lights up). To turn thepower off, press this switch aga

Facsimile User Tools425Adjusting the Display ContrastUse this function to adjust the bright-ness of the display.AAAAPress the {{{{User Tools}}}} key.B

Setting the Date and Time435Setting the Date and Time Use this function to set your ma-chine's internal clock to the currenttime and date. If the

Facsimile User Tools445QQQQPress the {{{{OK}}}} key. After " Function Accepted " flashesbriefly in the display, the next set-ting is display

Setting the Auto Ring Time455Setting the Auto Ring Time In Auto Select mode, the machinerings a number of times to give youthe chance to pick up the h

Facsimile User Tools465Setting the Fax Reset TimerThis machine automatically returnsto the standby mode if you do not usethe machine for a certain per

On Hook Timeout475On Hook TimeoutThis machine automatically cancelsthe On Hook Dial mode if you do notdial a number from the numeric key-pad for a cer

Facsimile User Tools485

496. Key Operator SettingsFunction ListHere is a list of the functions that are available for setting. Please refer to the ref-erence page numbers for

Key Operator Settings506Using Key Operator SettingsThis chapter explains about functionsthe key operator handles.Memory LockThis is a security functio

Using Key Operator Settings516Registering a Specified Sender for Memory LockYou can register Specified Sendersfor this function. AAAA Press 0000 or 1

Getting Started41Control Panel1.Receive File IndicatorLights when a message has been receivedinto memory. 2.Communicating IndicatorLights during trans

Key Operator Settings526ForwardingUse this function to print fax specifiedfrom Specified Senders on your ownmachine and then forward the mes-sages to

Using Key Operator Settings536DDDDPress 0000 or 1111 until " 4. Key Op.Tools " is displayed. EEEEPress the {{{{OK}}}} key. FFFFPress

Key Operator Settings546JJJJPress 0000 or 1111 to display the num-ber of the forwarding station youwant to register. If a forwarding station is alread

Using Key Operator Settings556DDDDPress 0000 or 1111 until " 4. Key Op.Tools " is displayed. EEEEPress the {{{{OK}}}} key. FFFFPress

Key Operator Settings566HHHHPress 0000 or 1111 until " 3. Delete Sta-tion " is displayed. IIIIPress the {{{{OK}}}} key. JJJJPress 0000 or

Using Key Operator Settings576OOOOUse 0000 or 1111 to display the Speci-fied Sender you want to delete. PPPPPress the {{{{OK}}}} key. The Specified Se

Key Operator Settings586User ParametersThe User Parameters allow you to customize various settings to match yourneeds.To change the function settings,

Using Key Operator Settings59602 0 Default setting for printing the Forwarding Mark.FORWARDING MARK On Off 1 Default setting for the Cen-ter Mark. CEN

Key Operator Settings60605 0 Store incoming faxes when machine is out of supplies.SUBSTITUTE RECEP-TION On Off 1 Default setting for Substi-tute Rec

Using Key Operator Settings616Changing the User ParametersWe recommend that you print theUser Parameter list and keep it whenyou register or change a

Control Panel5118.User Function keysEach of these can be programmed forrapid access to frequently used functions.❖❖❖❖ Functions Programmed by Default1

Key Operator Settings626HHHHPress the {{{{OK}}}} key. For a list of the switches and set-tings, see p.58 “User Parameters”.Use the User Parameters tab

Using Key Operator Settings636KKKKPress the {{{{User Tools}}}} key to re-turn to the standby display.Personal CodesThis function allows you to keep

Key Operator Settings646DeletingAAAAPress the {{{{User Tools}}}} key.BBBBPress 0000 or 1111 until " 4. Fax Fea-tures " is displayed.

Using Key Operator Settings656FFFFPress 0000 or 1111 until " 4. PersonalCode " is displayed. GGGGPress the {{{{OK}}}} key.HHHHPress 0000

Key Operator Settings666ID CodeUse this procedure to register the fol-lowing kinds of ID Codes: Important❒ You can confirm ID Codes in theParamete

Using Key Operator Settings676JJJJEnter the Memory Lock ID (4-dig-its) with the number keys. If you make a mistake, press the{{{{Clear/Stop}}}} key an

Key Operator Settings686PSTN Access NumberUse this setting to save having to en-ter a pause after the PSTN accessnumber when dialing. When you pro-gra

Using Key Operator Settings696Memory File Transfer If the machine cannot print out a re-ceived message, you can send all mes-sages currently stored in

Key Operator Settings706RDS (Remote Diagnostic System)If your machine has a problem, a ser-vice representative can perform vari-ous diagnostic tasks o

717. TroubleshootingReading ReportsError Report An error report is printed when amessage could not be successfullysent or received.Possible causes inc

Getting Started61Starting the MachineTo start the machine, turn on the op-eration switch.Note❒ This machine automatically entersEnergy Saver mode or t

Troubleshooting727

738. AppendixConnecting to a Telephone Line and a TelephoneTo connect the machine to a telephone line, use a snap-in modular type connec-tor.Important

Appendix748Connecting the Optional Handset and an External TelephoneYou can connect the handset and anexternal telephone to the machine.You can use th

Specifications758SpecificationsBase Machine❖❖❖❖ Power Consumption❖❖❖❖ Protocol: G3❖❖❖❖ Resolution:•Standard: 8×3.85/mm•Detail: 8×7.7/mm•Fine: 8×15.4/m

Appendix768Available Options❖❖❖❖ Expansion Memory (32MB)Increase memory capacity.❖❖❖❖ Paper Tray Unit (Option for Model B only)Holds 500 sheets of pap

Specifications778❖❖❖❖ Document Feeder (ADF)Limitation❒ Even if an original is correctly placed on the exposure glass or in the Docu-ment Feeder, a mar

Appendix788Maximum ValuesThe following list contains the maximum value for each item. Item StandardMemory 1MBThe number of pages that you can store in

Advanced Transmission Features798Advanced Transmission FeaturesFunctions selectable with the {{{{Trans. Option}}}} key are as follows.Function name De

Appendix808Job InformationFunctions selectable with the {{{{Job Information}}}} key are as follows.Function name Description ReferenceCanceling Transm

User Tools818User ToolsFunction name Description ReferenceRegister/Delete Quick Dial When you register a destina-tion in a Quick Dial, you can specify

Starting the Machine71Turning Off the PowerAAAATurn off the operation switch.The On indicator will go out.Important❒ Before you unplug the pow

Appendix828Setting the Auto Ring Time You can alter the number of rings by changing the Auto Ring Time.p.45 “Setting the Auto Ring Time” Fax Informati

Key Operator Tools838Key Operator ToolsFunction name Description ReferenceMemory Lock All received messages are stored in memory and are not automatic

84INDEXAAdjusting Volume→ Monitor Volume, 81Advanced Transmission Features, 79Assigning User Function Keys, 36, 81Auto Fax Reception Power-up,

85MManual Dial, 18Maximum Values, 78Memory File Transfer, 69, 83Memory Lock, 50, 83Memory-locked Message, 12, 80Memory Lock ID, 66Memory R

86 UE USA B465SSecured Polling Reception, 5Send Later, 1, 79SEP Code, 19SID, 20Specifications, 75Specified Sender, 55, 56Specified Sender

USA❖❖❖❖ FCC Requirements1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a labelthat contains, among other

Operating Instructions Facsimile Reference Printed in ChinaUE USA B465-8607

Getting Started81Changing ModesThis machine is both a fax and a copier. If the machine is not in Facsimile mode,press the {{{{Facsimile}}}} key to use

Reading the Display91Reading the DisplayThe machine status and instructions are shown on the display.Note❒ All procedures in this manual assume you ar

IntroductionThis manual contains detailed instructions on the operation and maintenance of this machine. To getmaximum versatility from this machine a

Getting Started101Standby DisplayWhile the machine is in standby mode(immediately after it is turned on or af-ter the {{{{Cancel}}}} key is pressed),

112. FaxingTransmission ModesThere are two types of transmission.❖❖❖❖ Memory Transmission When a fax document is stored inmemory, then transmission st

Faxing122Switching between Memory Transmission and Immediate TransmissionPress the {{{{Memory Trans.}}}} key toswitch between Memory Transmis-sion and

Setting Originals132Setting OriginalsYou can set your originals either inthe Document Feeder or on the expo-sure glass. Some types of originals areuns

Faxing142Placing a Single Original on the Exposure GlassSet originals that cannot be placed inthe Document Feeder, such as a book,on the exposure glas

Setting Originals152AAAAAdjust the document guide tomatch the size of your originals.Align the edges of your originalsand stack them in the Docume

Faxing162Memory TransmissionMemory Transmission is convenientbecause:• Fax documents can be scannedmuch more quickly. Your scanneddocument is stor

Memory Transmission172BBBBSet the original.Limitation❒ You can send the first pagesfrom the exposure glass, andthen the remaining pages fromthe D

Faxing182Sending Originals from the Exposure GlassAAAA Place the first page of youroriginal on the exposure glassface down.BBBB Dial.CCCC Press t

Canceling a Memory Transmission192Canceling a Memory TransmissionBefore the Start Key is PressedAAAAPress the {{{{Clear Modes}}}} key.Note❒ When you s

iNOTICER CAUTION: Use of controls, adjustments or performance of procedures other than thosespecified herein may result in hazardous radiation exposur

Faxing202CCCCPress the {{{{OK }}}} key.DDDDDisplay the file you want to de-lete. Enter the file number with the num-ber keys, or search using 0

Immediate Transmission212Immediate TransmissionImmediate Transmission is conve-nient when:• You wish to send a document im-mediately as it is scanning

Faxing222Referencep.33 “Own Name/Fax Head-er/Own Fax Number” After transmission the machinewill return to standby mode.Sending Originals from the Expo

Canceling an Immediate Transmission232Canceling an Immediate TransmissionBefore the Start key is PressedAAAAPress the {{{{Clear Modes}}}} key. Note❒ W

Faxing242Scan SettingsYou may wish to send many differenttypes of fax messages. Some of thesemay be difficult to reproduce at theother end. However, y

Scan Settings252Original TypeIf your original contains photo-graphs, illustrations or diagrams withcomplex shading patterns or grays,select the approp

Faxing262DialingThere are four main ways to dial anumber:❖❖❖❖ Entering Numbers Directly See p.26 “Entering Numbers Di-rectly” ❖❖❖❖ Using Quick Dials:S

Dialing272Note❒If a memory file is awaiting transmis-sion and the "Exceeded theMax.Cannot Add" message is dis-played when dialing with the n

Faxing282AAAAMake sure that the machine is instandby mode.BBBBSet your original and select anyscan settings you require.CCCCPress the Quick Dial

Dialing292CCCCPress the {{{{Speed Dial}}}} key.DDDDEnter the two digit code (00 to 49)for the destination with the num-ber keys.Note❒ When a name i

iiNote to users in Canada----Note:This Class B digital apparatus complies with Canadian ICES-003.Remarque concernant les utilisateurs au Canada----Ave

Faxing302When Specifying a Group with a Quick DialMake sure that the Memory Trans-mission indicator is lit, if not, pressthe {{{{Memory Trans.}}}} key

Reception Modes312Reception ModesThe machine can treat incoming faxmessages and telephone calls in threeways.❖❖❖❖ Manual ReceiveUse this mode if your

Faxing322----Distinctive RingTwo numbers (telephone numberand fax number) can be assigned toone line by making a contract withyour telephone company f

333. RegisteringOwn Name/Fax Header/Own Fax NumberMake sure that all necessary settingsare made before connecting your ma-chine to the telephone line.

Registering343RegisteringThe following procedure describeshow to make initial settings. AAAAPress the {{{{User Tools}}}} key. BBBBPress 0000 or 111

Own Name/Fax Header/Own Fax Number353LLLLPress the {{{{OK}}}} key. The programmed Own Name isdisplayed. MMMMEnter your Fax Header. If your Fax Header

Registering363DDDDPress 0000 or 1111 until " 3. Setup " isdisplayed. EEEEPress the {{{{OK}}}} key. FFFFPress 0000 or 1111 until " 6. Fa

Own Name/Fax Header/Own Fax Number373FFFFPress 0000 or 1111 until " 6. Fax Infor-mation " is displayed. GGGGPress the {{{{OK}}}} key. HHHHPr

Registering383Quick DialTo save time, you can program a faxnumber that you use often into aQuick Dial key. Then, whenever youare sending a message to

Quick Dial393EEEEPress the {{{{OK}}}} key.FFFFDisplay the number of the QuickDial key you want to register.Press a Quick Dial key, or searchusing 0 or

iiiImportant Safety InstructionsCautionWhen using your telephone equipment, basic safety precautions should alwaysbe followed to reduce the risk of fi

Registering403LLLLPress the {{{{OK}}}} key.If you want to store another QuickDial, go to step E.MMMMPress the {{{{User Tools}}}} key to re-turn to

Quick Dial413JJJJPress the {{{{Clear/Stop}}}} key, and thenreenter the destination name.Note❒ Under rare circumstances, gar-bled characters may appea

Registering423EEEEPress 0000 or 1111 until " 2. Del. QuickDial " is displayed.FFFFPress the {{{{OK}}}} key.GGGGDisplay the Quick Dial key

Quick Dial433Label paper1.Quick Dial key number2.Destination name

Registering443Speed DialRegistering If you register numbers in Speed Di-als, you can specify the fax numbersimply by pressing the {{{{Speed Dial}}}}ke

Speed Dial453GGGGDisplay the number of the SpeedDial you want to register (00 to49). Enter the Speed Dial number withthe number keys, or search using0

Registering463EditingThe following procedure describeshow to edit registered Speed Dialnumbers.AAAAPress the {{{{User Tools}}}} key. BBBBPress 0000

Speed Dial473MMMMPress 0000 or 1111 to select "On" or"Off". Note❒ Label insertion allows the desti-nation name that is pr

Registering483EEEEPress 0000 or 1111 until " 4. Del. SpeedDial " is displayed. FFFFPress the {{{{OK}}}} key.GGGGDisplay the Speed Dial n

Groups493GroupsIf you regularly broadcast documentsto the same set of destinations, youcan combine these numbers into agroup. Then just select the gro

ivHow to Read this ManualSymbolsIn this manual, the following symbols are used:R WARNING:This symbol indicates a potentially hazardous situation that

Registering503❒ It is recommended that you printthe Group Dial list and keep itwhen you register or change desti-nations. See Chapter 5, "Print

Groups513HHHHSpecify the destination using oneof the following three methods: Enter the fax number with thenumber keys. Press a Quick Dial key. Press

Registering523EditingYou can edit the group name or adddestinations for programmed groups.To edit a destination: • For destinations programmed inQu

Groups533LLLLPress the {{{{OK}}}} key. The name is changed. MMMMPress 0000 or 1111 to select "Yes" if thegroup was programmed in aQuick Dial

Registering543GGGGDisplay the number of the groupto which you want to add a num-ber (1 to 5). Enter the group number with thenumber keys, or search us

Groups553RRRRPress the {{{{OK}}}} key. SSSSPress 0000 or 1111 to select "Yes" if thegroup was programmed in aQuick Dial, or select "No&

Registering563EEEEPress 0000 or 1111 until " 5. Prog.Group Dial " is displayed. FFFFPress the {{{{OK}}}} key. GGGGDisplay the group num

Groups573TTTTPress the {{{{OK}}}} key to return tostandby mode. If you want to delete another desti-nation from the group, go to step F. UUUUPre

Registering583----To change and delete Quick Dials programmed as groups:To store an entire group under a dif-ferent Quick Dial key, or to delete thegr

Entering Characters593Entering CharactersThis section describes how to enter characters. Available Characters• Letters:ABCDEFGHIJKLMNOPQRSTUVWXYZabcde

vManuals for This MachineTwo Facsimile Reference manuals are provided, the Basic Features manual andthe Advanced Features manual. Please refer to the

Registering603How to Enter CharactersThe following procedure describeshow to enter characters.Note❒ When you enter a character, it isshown at the pos

614. TroubleshootingAdjusting VolumeYou can change the volume of the fol-lowing sounds the machine makes.❖❖❖❖ On HookSounds when you press the {{{{OnH

Troubleshooting624HHHHPress 0000 or 1111 to adjust the vol-ume. IIIIPress the {{{{OK}}}} key. The volume is adjusted. If you want to adjust ano

Error Messages634Error Messages If there is an error, one of the following messages may appear on the display. Itmight just flash up briefly, so if yo

Troubleshooting644When the {{{{Facsimile}}}} key is Lit in RedWhen the {{{{Facsimile}}}} key is lit in red while machine is in Copy mode, press the{{{

When the Receive File Indicator is Lit654When the Receive File Indicator is LitIf the Receive File indicator is lit, a message has been received but c

Troubleshooting664Solving ProblemsThis table lists some common problems and their solutions. Problem Required ActionImage background appears dirty whe

67INDEXAADF→Document Feeder, 2Adjusting VolumeAlarm, 61Dialing, 61Key Tone, 61On Hook, 61Reception, 61Transmission, 61Advanced Features,

68LLCD display, 4MMachine Types, 1Main Power Indicator, 4main power switch, 2Manual Receive, 31Manuals for This Machine, vMemory Trans. ke

69VVolume, 61WWild Cards, 60

viTABLE OF CONTENTS1.Getting StartedMachine Types... 1Guide t

70MEMO

71MEMO

72 UE USA B465MEMO

iHow to Read this ManualSymbolsIn this manual, the following symbols are used:R WARNING:This symbol indicates a potentially hazardous situation that m

iiManuals for This MachineTwo Facsimile Reference manuals are provided, the Basic Features manual andthe Advanced Features manual. Please refer to the

iiiTABLE OF CONTENTS1.Transmission OptionsSending at a Specific Time (Send Later) ... 1Fax Header Print

ivPrinted Reports... 25File Reserve Report (Switch 03, Bit 2) ..

v6.Key Operator SettingsFunction List ... 49Using Key Operat

vi

11. Transmission OptionsSending at a Specific Time (Send Later)Using the Send Later function, youcan delay transmission of your faxmessage until a spe

viiReception Modes... 31Selecting the Reception Mode ...

Transmission Options21KKKKPress the {{{{OK}}}} key. The specified time is set. LLLLSpecify the destination.If you want to specify another des-tination

Fax Header Print31Fax Header PrintNormally, the Fax Header pro-grammed in your machine is printedat the top of each of the pages youtransmit when they

Transmission Options41Label InsertionWith this function, you can have thereceiver's name programmed inQuick Dial or Speed Dial printed onthe mess

Calling to Request a Message (Polling Reception)51Calling to Request a Message (Polling Reception)Use this function if you want to poll amessage from

Transmission Options61EEEEPress 0000 or 1111 to select "On". FFFFPress the {{{{OK}}}} key. GGGGSelect the type of Polling Recep-tion.Secured

Calling to Request a Message (Polling Reception)71File Reserve Report (Polling RX)This report is printed after Polling Re-ception has been set up.You

Transmission Options81

92. Job InformationCanceling Transmission or ReceptionTransmission files are originals thathave been stored in memory and areawaiting transmission. Th

Job Information102Printing a List of Files in Memory (Print File List)Print this list if you wish to find outwhich files are stored in memory andwhat

Printing a Stored Message (Print TX File)112Printing a Stored Message (Print TX File)If you wish to check the contents of afax that is stored in memor